Are you looking to rent a conference room for cheap in your area?

Ordinarily, a conference room is found in large hotels and convention centers. That too in the central part of the city where big corporate offices are located. Naturally, the cost of renting a conference room in such a high-demand area is higher

Not everyone can afford to rent a conference room with lavish amenities like furniture, cameras, TV screens, microphones, overhead projectors, stage lighting, and a sound system. In this post, I have shared a few easy and smart ways to book a decent conference room for cheap.

Things to Keep in Mind Before Renting an Affordable Conference Room

Before booking an affordable conference room make sure you check for the following things:

1) Internet Availability, Network Quality, and Speed: Before renting a conference room, it is imperative to check if they have a good internet connection. Depending on why you are renting this place, you and the attendees might need the internet.

2) The Ambiance: Just because you are renting a cheap conference room does not mean you will compromise on the ambience of the area. If the conference room in located in an apartment building, make sure there is no excess noise or other disturbances.

3) Convenience and Accessibility: Thirdly, unless you intend to conduct a meeting in a secluded and quiet region, make sure the conference room is accessible from the nearest train station, subway or bus stop. You don’t want attendees to get lost trying to find the place.

The Best Ways to Rent a Conference Room for Cheap

1) Virtual Office

Virtual offices might seem old school but they are still one of the cheapest ways to conduct events like business meetings, seminars, and workshops for cheap. They offer access to services, space, and technology for an hourly fee. Renting a virtual office makes sense for a small business or a startup as there is no initial investment needed. You are only required to pay the hourly fee; that too after the event.

2) Cafe 

This is another clever way to conduct a conference in a good setting practically for free of cost. All you have to pay for is a cup of coffee. Cafes like Starbucks allow customers to use their space without having to buy anything. Although, it is good etiquette to buy something and also generously tip the staff. A cafe may also allow you to use their conference tables to conduct personal meetings if they know you; you are a regular customer.

Are There Any Other Ways to Book a Conference Room for Cheap?

This depends on the location you stay or where you wish to conduct this meeting. If you stay in a city area, there will be plenty of offsite meeting places like hospitals, restaurants, schools, co-working spaces, and libraries where you can conduct your business. These places do have a conference room and they generally rent it out to locals.